Department Of Homeland Security Further Extends I-9 Verification Flexibility as COVID-19 Pandemic Persists
Stay Informed about I-9 Verification Flexibility
Welcome to Landed, your trusted source for business and consumer services in the real estate industry. We are dedicated to providing valuable information on a range of topics, including the latest updates from the Department of Homeland Security (DHS) regarding I-9 verification flexibility during the COVID-19 pandemic.
Why is I-9 Verification Important?
I-9 verification is a crucial process that employers must follow to ensure that employees working in the United States are authorized to work. This verification process helps safeguard against the employment of individuals who are not legally eligible to work in the country. Employers are required to complete Form I-9 for every new hire, including both citizens and noncitizens, to verify their identity and employment eligibility.
Flexibility in the Face of the Pandemic
Given the unique challenges posed by the COVID-19 pandemic, the DHS has recognized the need for flexibility in the I-9 verification process. The department has extended certain temporary policy changes to facilitate easier and safer verification procedures for employers and employees.
Key Highlights of the Extension
The DHS has extended the flexibility period for employers who are operating remotely or have temporarily adopted remote work practices due to the ongoing pandemic. Here are some key highlights of the extended flexibility:
- Virtual Verification: Employers are authorized to inspect Section 2 documents virtually, rather than doing an in-person review, provided they can be reviewed remotely and are secure from alteration.
- Extended Timeframe: Employers now have an extended timeframe of 60 days, instead of the usual 3 business days, to complete the verification process for employees hired on or after April 1, 2021, who are working remotely due to COVID-19.
- In-Person Verification: Once normal business operations resume, employers are required to physically inspect the Section 2 documents within 3 business days, as per the updated guidelines.
It is important to note that these policy changes are temporary and are subject to further updates based on the evolving situation with the pandemic. Employers are encouraged to stay informed and regularly check the DHS website for the latest updates.
Ensuring Compliance
While the DHS has provided flexibility to employers, it is vital to ensure compliance with the I-9 verification process. Failure to comply with the requirements and guidelines can lead to serious consequences for both employers and employees. To avoid any potential issues, consider the following tips:
- Stay Updated: Keep track of the latest updates and changes to the I-9 verification process from the DHS.
- Review Procedures: Regularly review your company's procedures and policies related to hiring and I-9 verification to ensure they align with the current guidelines.
- Seek Expert Advice: If you have any doubts or concerns about the verification process or related compliance matters, consult with an experienced immigration attorney or HR professional.
- Document Retention: Maintain proper documentation and records pertaining to the I-9 verification process as required by law.
Conclusion
As the COVID-19 pandemic continues to impact businesses and employees across various industries, the DHS recognizes the need for flexibility in the I-9 verification process. By extending certain temporary policy changes, employers can adapt to remote work environments while ensuring compliance with employment eligibility requirements.
Stay informed about the latest updates from the Department of Homeland Security, and remember to follow the guidelines provided to maintain compliance. At Landed, we strive to be your go-to resource for valuable information on I-9 verification flexibility and other important topics in the real estate industry.
